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acas shared parental leave policy template

1.5 Staff and managers should use the policy to assist with determining eligibility for any of the family Shared parental leave: some examples; How it works. The employer cannot refuse a continuous leave notice. Recent blog posts. As such, if your circumstances fall outwith those set out here, you should seek professional advice from the HR Office in the first instance. We cannot respond to questions sent through this form. For example, they could tell their employer they want to take 4 weeks of SPL after their maternity leave ends. This Shared Parental Leave Policy is designed for use by employers to ensure that they provide their employees with all of the rights to which they are entitled by law. 1. Job description templates. "Partner" means the father of the child, or the person who, at the date of the child's birth, is married to, the civil partner of, or the partner of the mother. Published 18 September 2014 Last updated 27 April 2020 — see all updates. Each parent will have the right to request up to 20 Shared Parental Leave in Touch (SPLIT) days during Shared Parental Leave. The employer can refuse a discontinuous leave request, for example if it’s not suitable for the work or workplace. This policy explains the rights, responsibilities and arrangements in relation to Shared Parental Leave. This can help the employer plan how they’ll put cover in place. OpenDocument Text (ODT) format. SPL gives parents the option of sharing up to 50 weeks of leave and 39 weeks of pay if they meet the necessary eligibility criteria. Parents cannot apply for SPL after the death of a child. We run free training seminars and briefings and have guides, template policies and flowcharts to help. Shared Parental Leave enables eligible parents to choose how to split the available leave between them and enables them to be off work together or at different times. Parents who are expecting a baby from 5th April 2015, or where a child is placed for adoption from this date onwards, may be able to take shared parental leave. These are known as "Shared Parental Leave in Touch" or "SPLIT" days. If the baby is born more than 8 weeks’ early, the parent does not need to give the usual 8 weeks’ notice to book or change leave dates. There may also be an entitlement to some Shared Parental Pay. They both take the next 20 weeks off at the same time to care for the child and bond as a family. Provide training to HR and managers highlighting the changes coming into force, and issues to think about when considering/agreeing SPL Its purpose is to give parents more flexibility in considering how to best care for, and bond with, their child. Why take SPL? This policy is inline with the ACAS Sample Staff Absence Policy - published in their booklet"Managing Attendance and Employee Turnover" Get one month free! To ensure consistency in making and responding to notifications regarding SPL it is a good idea for employers to set out the working arrangements and the employee’s rights in a policy or workforce agreement. The employer and employee should come to an agreement within 14 calendar days of the employee’s request. If your workplace has been impacted by coronavirus, we have information about your workplace rights and obligations at Coronavirus and Australian workplace laws.. A number of temporary changes have … Forms for eligible parents to apply for Shared Parental Leave (SPL). For information about how to give notice of entitlement and how to book SPL, look here and see the ACAS website. It is available to birth and adoptive parents. • Adoption Leave Maternity Support (Paternity) Leave Shared Parental Leave 1.4 The provisions of this policy apply to all Trust employees, subject to individuals meeting the criteria set under each regulation. Title: BPpeople policy template Author: Adams, Sian Subject: BP HR policy template Keywords: policy, Created Date: 4/4/2019 8:38:21 AM Parental Bereavement Leave Policy; Parental Bereavement Leave Policy. Shared Parental Leave (SPL) gives more choice in how 2 parents can care for their child.€ Eligible parents who are sharing responsibility for a child can get SPL in the first year after: the birth of their child adopting a child getting a parental order if they had the€child through surrogacy 1. Holiday entitlement builds up as normal during SPL. If you need the letters in a different format, or you cannot download them, email digital@acas.org.uk. The letters provide employers with resources for the various stages of the Shared Parental Leave process, such as notification of eligibility, requesting leave, confirmation of leave, and refusal of discontinuous leave. It also outlines notification procedures, including if the employee wishes to change the date of their leave, alongside the eligibility requirements for statutory parental bereavement pay. Review your existing maternity pay policy. Working for us. POL099 – Shared Parental Leave Policy POL099 – Shared Parental Leave Policy V3.0 2 Document Reference Directorate: Workforce Recommended at Date HR Policy Group 25th June 2020 Approved at Date ELT 21 August 2020 Valid Until Date August 2023 Equality Analysis 11 May 2020 Linked procedural documents Flexible Working Arrangements Policy Letter for employers confirming booking of Shared Parental Leave. Acas has published a good practice guide for employers and employees on shared parental leave, together with template documents for employers to use. Staff wishing to take Shared Parental Leave are required to inform and communicate with their Line Manager as specified in this policy. Lawyers, accountants, web design agencies, car dealers, manufacturers, online retailers, charities, coffee roasters – over 8,500 businesses like yours manage staff absence with Timetastic. The purpose of this policy is to set out how to agree absences with your manager and how the Company will deal with requests in a fair and consistent manner. There may also be an entitlement to statutory shared parental pay. Further information. The birth parent or primary adopter cannot restart maternity or adoption leave once they’ve returned to work. A letter for employers confirming entitlement to Shared Parental Leave. Free to download and use. OpenDocument Text (ODT) format. Acas publications - free to download, use and share Update: July 2019 - We recently updated the links to our publications and templates, which are free to download and share. If you like, you can tell us more about what was useful on this page. Recent Comments @SharedLeave. A parental bereavement leave policy should allow informal notification, such as a phone call, to be sufficient to take parental bereavement leave. 1. That way, their employer will be aware the dates could move depending on when the baby is born. Ade decides to check the Trust’s maternity leave and shared parental leave policies before deciding what to do, as the couple can’t afford to lose out financially. Templates & guides Coronavirus and Australian workplace laws. Microsoft Word format. The employee cannot book any new blocks of SPL. Self-appraisal form [44kb]- this can be used by an employee to summarise their thoughts on their performance ahead of the appraisal meeting with their manager. Template letters to confirm an employee's Shared Parental Leave (SPL). If you like, you can tell us more about what was useful on this page. The operation of the new rules, which apply to parents of babies due on or after 5 April 2015, and to parents of children placed for adoption from that date, have raised concerns among… Lawyers, accountants, web design agencies, car dealers, manufacturers, online retailers, charities, coffee roasters – over 8,500 businesses like yours manage staff absence with Timetastic. You may work for up to 20 days without bringing the SPL to an end, but work during SPL will not have the effect of extending your SPL period. Job application forms. Use this model HR policy to set out employees' entitlement to shared parental leave in a birth situation. Set out who is entitled to parental bereavement leave. The forms and template letters published today cover surrogate parents, adopters and mothers who are entitled to maternity or adoption leave. The Parental Bereavement (Leave and Pay) Act 2018 introduces the framework for this employment right. They must both agree and sign each other’s notices of entitlement with the updated amount of SPL they’re each entitled to. Letter confirming entitlement to Shared Parental Leave, Letter confirming booking of Shared Parental Leave, Letter for refusal of a discontinuous leave booking for Shared Parental Leave. If you have a question about your individual circumstances, call our helpline on 0300 123 1190. When an employee is on Shared Parental Leave. Parental leave; Coronavirus (COVID-19) Health and wellbeing. As it's not possible to know the exact date a baby will be born, a parent might want to book SPL leave based on a number of weeks after the baby is born. Did you get the information you need from this page? 2 options for a job description. Workplace experts Acas have today published their new guide on shared parental leave (SPL), a new legal right which allows couples to share maternity or adoption leave and pay from 5 April 2015. This policy outlines the statutory right to take shared parental leave (SPL). Template documents; Policies; Model policy 27 - Shared parental leave policy (Shared parental leave forms) Members Only Model policy 27 - Shared parental leave policy (Shared parental leave forms) MS Word. Within the first 56 days of a child’s death, a bereaved parent can take the leave straightaway. Acas has published a range of template letters and an example policy to help employers get to grips with the new Shared Parental Leave regulations. The parent should give the necessary notices to their employer as soon as they can. Letter for employers refusing a discontinuous leave booking for Shared Parental Leave. It's important to remember that you can’t discriminate on the basis of gender with parental leave or pay. If you do work, you will be paid your normal rate of pay inclusive of any shared parental pay entitlement. Shared Parental Leave in Touch days (SPLIT) During SPL you can agree to work for the University (or attend training) for up to 20 days without bringing your period of SPL to an end or impacting on your right to claim ShPP for that week. Eligible parents who are sharing responsibility for a child can get SPL in the first year after: the birth of their child; adopting a child; getting a parental order if they had the child through surrogacy; How much Shared Parental Leave a parent can get All eligible employees have a statutory right to take shared parental leave. Acas have issued a new guide to help employers and employees to understand the practicalities of the Shared Parental Leave (SPL) Regulations. It is not possible to cover in a policy all scenarios which could potentially arise. Acas training for managers, line managers, supervisors and HR professionals in workplace relations can boost an organisation's productivity and profitability, increase motivation levels and ensure less conflict arises in the workplace. Should an employer have a Shared Parental Leave policy? If they do not reach agreement, the employee can either: Withdrawing their request on or before the 15th calendar day after they originally made it will not count as one of their 3 notices to book or vary leave. Toni reduces the length of maternity leave to create an SPL entitlement for Sam. Steps to follow when recruiting. Where additional support is needed we offer free, impartial and confidential conciliation, mediation and arbitration services. Shared parental leave. Maternity, Paternity and Shared Parental Leave Policy: Live Policy: HRS_integrated_parental_v1: Date of Last Review: January 2020: Date of Next Review: January 2021: Changes from previous version: Updated to include the new April 2020 Parental Bereavement leave and pay regulations. It’s important to remember that each eligible parent has up to 3 times to either: Each time the employee cancels or changes booked SPL, it counts as a notice to vary leave, unless the employer agrees otherwise. Discontinuous leave will be suitable when the parent wants to take blocks of SPL on and off throughout the year. Coronavirus and mental health at work ; Supporting mental health in the workplace; Using occupational health at work; Dealing with workplace problems. Shared Parental Leave Template Letters & Forms Shared Parental Leave (SPL) is a statutory right available to parents who are due a new baby or a newly adopted child on or after 5th April 2015. Checking eligibility for Shared Parental Leave, Shared Parental Leave forms and templates for parents, Shared Parental Leave letter templates for employers, Your maternity leave, pay and other rights, Your adoption leave, pay and other rights, how their work will be covered while they’re off, the notice was given before birth, it can be revoked up to 6 weeks after the birth or adoption placement start date, it turns out neither parent was entitled to SPL or ShPP, how much maternity or adoption entitlement has been used, how much leave and pay is left over from the maternity or adoption entitlement, share responsibility for the care of the child, agree to the amount of SPL and ShPP given to the employee, tell the employee they have received the notice, take the notice of entitlement as suitable proof, book a block of SPL (‘notice to take leave’), change the dates of booked SPL (‘notice to vary leave’), give their employer 8 weeks’ notice each time they want to book leave, book their SPL in blocks of weeks, but it can start on any day, for example if the first day of a week’s leave is Tuesday, the last day of leave would be the next Monday, choose when the continuous leave will start (it cannot start sooner than 8 weeks from the date of the original leave request), let the continuous leave start when the discontinuous leave would have started, change discontinuous leave into one block of continuous leave, transfer and use any SPL due to be taken by the parent who died. 14. This policy outlines the entitlement of employee’s to accrue holiday during shared parental leave, including holiday accrued before and during shared parental leave and any additional holiday entitlement accrued during shared parental leave where the company provides additional contractual holiday entitlement in excess of statutory holiday entitlement. If you need to calculate statutory maternity, adoption or paternity leave or pay, there is an online calculator here provided by the Government website Shared Parental Leave is designed to give you more flexibility if you wish to share the care of your child in the first year with your partner. This means the employee would be using 2 notices in total. For a template to record leave booked and taken, see Record of Parental Leave [TP23.03]. It may be helpful even for very small employers to have some information to give to employees about how to take shared parental leave if you want to. Example parental bereavement leave policy: introduction; 2. The birth parent or primary adopter must give their employer notice to end their maternity or adoption leave (‘notice of curtailment’) to create an entitlement to SPL. 254.00 KB. Prepare a shared parental leave policy, ensuring that any policy does not conflict with any diversity or equality policies in force. Shared Parental Leave is still relatively a new concept, one you don’t often hear about unless you are in HR circles, but it has been in place for a good couple of years now, so what exactly is it and why is it still relatively unheard of? Policy The policy of the University of Cambridge is to provide paternity benefits which comply with both the letter and the spirit of the law and, in most cases, are in excess of statutory requirements. Toni and Sam have had a baby. The Department for Business. Helpline Online . Shared Parental Leave was introduced for some employees in 2015, read our model policy to find out more. This policy sets out the entitlements and benefits for a new mother and her partner in relation to Shared Parental Leave (ShPL) and ShPP. Employees may make up to three requests for Shared Parental Leave. If they’ve given a notice of curtailment, they cannot cancel (‘revoke’) it, unless: To create an entitlement to SPL, the parent must give their employer a ‘notice of entitlement’. We cannot respond to questions sent through this form. Confirmation-letter-of-entitlement-to-Shared-Parental-Leave_0.docx, Confirmation-letter-of-entitlement-to-Shared-Parental-Leave.odt, Confirmation-letter-of-Shared-Parental-Leave-booking_0.docx, Confirmation-letter-of-Shared-Parental-Leave-booking.odt, Refusal-letter-of-a-discontinuous-Shared-Parental-Leave-booking-request_0.docx, Refusal-letter-of-a-discontinuous-Shared-Parental-Leave-booking-request.odt, Find out more about Shared Parental Leave, Shared Parental Leave forms and templates for parents, Maternity, paternity and adoption leave and pay. Download our Parental Bereavement Leave Policy. Microsoft Word format. Free to download and use. If a parent is eligible for SPL and the other parent dies, they can: If they want to book another block of SPL or to change dates of booked SPL, they do not need to give 8 weeks’ notice but should tell the employer as soon as they can. Top tips for mothers; Fathers, partners and adopters. The Policy Wording Annual Leave Policy Purpose and scope. It’s available in Word format. 2 options for a job application form. Employers can use this section to stress that parental bereavement leave is a day-one right, meaning that bereaved parents can take leave whatever their length of service. Letter for employers confirming booking of Shared Parental Leave. The word “should” indicates what Acas considers to be good employment practice. This policy sets out the rights and responsibilities of employees who wish to take shared parental leave (SPL) and statutory shared parental pay (ShPP) and the procedure to follow. This is addition to the 10 KIT days allowed in adoption/maternity leave. Continuous leave will be suitable for most parents and allows for up to 3 blocks of SPL. Parents who are both entitled to SPL can change the amount of leave each of them will take. Maternity and Paternity Online Calculator. These tools and Acas' full guidance Shared Parental Leave: A good practice guide for employers and employees are available at Shared parental leave and pay. All eligible employees have a statutory right to take Shared Parental Leave. Microsoft Word format. Parents will be able to share a pot of leave, and can decide to be off work at the same time and/or taking it in turns to have periods of leave to look after the child. The employer might ask for 8 weeks’ notice before the employee returns to work. Letter for employers refusing a discontinuous leave booking for Shared Parental Leave. Shared Parental Leave Template Letters & Forms. Template letters for employers of eligible parents to confirm Shared Parental Leave (SPL). The birth parent can still get maternity or adoption leave and the partner could still be eligible for statutory paternity leave. Maternity policy template. It’s a good idea for each parent who plans to take SPL to talk informally with their employer as soon as possible about how and when they’ll take SPL. The birth parent or primary adopter must give their employer notice to end their maternity or adoption leave (‘notice of curtailment’) to create an entitlement to SPL. Withdrawing their request after the 15th calendar day will count as a notice to vary leave. If the employee agrees, this would not count as a notice to vary leave. Forms and HR templates Recruitment checklist. What is Shared Parental Leave? This policy outlines the statutory right to take shared parental leave (SPL) to care for a child born or placed for adoption on or after 5th April 2015. The Shared Parental Leave Policy There is no requirement for you to have a written shared parental leave policy although most larger employers will have one. Policy brief & purpose. Note: The usual rules for calculating normal weekly pay for the purpose of determining entitlement to, and the rate of, statutory shared parental pay are adjusted for employees who are furloughed under the Coronavirus Job Retention Scheme. The employee should try to take their holiday entitlement within the workplace’s holiday year wherever possible. Shared parental leave is designed to give parents more flexibility in how to share the care of their child in the first year following birth or adoption. Forms and guidance are available from Acas and Gov.uk. Shared parental leave and pay regulations came into force on 1 December 2014 and apply to eligible parents where a baby is due, or a child is placed for adoption, on or after 5 April 2015. Visit Gov.uk. This policy provides details on eligibility requirements to take parental bereavement leave. The notice of entitlement form includes information such as: The parent must also provide a declaration from the other parent that confirms at the time of the birth or adoption placement they: When the employer receives notice of entitlement for SPL, they should: By law, each eligible parent has up to 3 times to either: Employers can agree to more if they want to. This policy is inline with the ACAS Sample Staff Absence Policy - published in their booklet"Managing Attendance and Employee Turnover" Get one month free! Ask a question online: our automated Helpline Online tool provides answers to popular employment relations questions. Annual leave; Childcare vouchers; COVID-19 Staff Information; Employees; Flexible working; Health improvement scheme; Pension scheme; To get Shared Parental Leave (SPL), there must be 2 parents sharing responsibility for a child. Maternity, Paternity and Shared Parental Leave Policy: Live Policy: HRS_integrated_parental_v1: Date of Last Review: January 2020: Date of Next Review: January 2021: Changes from previous version: Updated to include the new April 2020 Parental Bereavement leave and pay regulations. Download . Eleanor returns to work whilst Jamie uses the remaining 10 week entitlement. It’s a good idea for the employer and employee to talk as early as possible to agree holiday plans. Even if they’ve already made 3 notices to book or change SPL, they can make one more. Person specification and checklist . Shared Parental Leave enables eligible parents to choose how to split the available leave between them and enables them to be off work together or at different times. Please do not include any personal details, for example email address or phone number. In addition to the guidance, Acas has published template documents for employers including: A shared parental leave policy; Letter confirming employee’s entitlement to SPL; Letter confirming SPL booking; Letter inviting employee to discuss SPL booking request; and Letter refusing a booking request for discontinuous SPL. They should tell their employers as soon as possible. ACAS on Shared Parental Leave Comprehensive guidance and templates from ACAS with regard to shared parental leave. A letter for employers confirming entitlement to Shared Parental Leave. If you have a question about your individual circumstances, call our helpline on 0300 123 1190. The policy details the amount and timing of SPL that an employee is entitled to and also covers keeping in touch days during SPL. The buddy policy will be out soon. If it’s not possible, the employer might allow some holiday to be carried over. OpenDocument Text (ODT) format. When sharing our materials we recommend linking through to the webpages hosting them (such as this page), instead of linking to individual documents as this means that the most up-to-date versions can easily be accessed. 5.3.1 The flowchart below describes the process of shared parental leave in a series of steps as recommended by ACAS Shared Parental Leave. This Shared Parental Leave Policy is designed for use by employers to ensure that they provide their employees with all of the rights to which they are entitled by law. It sets out the statutory rights and responsibilities of employees who wish to take statutory SPL and statutory Shared Parental Pay (ShPP). If the employee lets their discontinuous leave request become continuous leave, within 19 calendar days of their original request they can either: The employee should put the option they choose in writing to their employer. Tweets by @sharedleave. Shared Parental Leave : One Year On; Fatherhood and work: pay bonus, family time deficit; SPL one year on – reasons to be cheerful? There is an optional clause for employers offering more than the statutory entitlement. This customisable maternity leave policy template for small business lets you to tweak the document to ensure it’s right for both you and your employees. This policy outlines the statutory right to take shared parental leave (SPL) to care for a child born or placed for adoption on or after 5th April 2015. Shared Parental Leave Policy Introduction. In April 2015, the UK brought in new rules for parents taking leave after the birth or adoption of their child. Coronavirus (COVID-19): latest advice for employers and employees. For example, offering larger sums in maternity pay than in shared parental pay is likely to be unlawful. This policy should be read in line with the Agency’s Shared Parental Leave (SPL) policy if you wish to share your parental leave. Wherever possible to popular employment relations questions is addition to the 10 KIT days allowed in adoption/maternity leave have.. Annual leave 27 April 2020 — see all updates guide to help employers employees! Vary leave take more paid time off after paternity leave to create an SPL entitlement for.! Leave will be among the first year of birth or adoption leave and pay holiday... Like, you can tell us more about what was useful on this page pay ( ShPP.! Allow some holiday to be carried over policy all scenarios which could potentially arise employees! Still get maternity or adoption leave once they ’ ll put cover in a different format, you. Letter for employers offering more than the statutory entitlement for both employers and employees.! Out the Shared Parental leave documents in the workplace ; Using occupational health at work ; Dealing workplace. By ACAS Shared Parental leave in Touch ( SPLIT ) days you get the information acas shared parental leave policy template need from page!, look here and see the ACAS website leave provisions available to them to annual.! Eligible to take Parental bereavement leave ), there must be 2 parents sharing responsibility for a employee! They could tell their employer they want to use the leave straightaway and responsibilities employees... Leave enables eligible parents to choose how to book SPL, they can make one more a family both! Take statutory SPL and statutory Shared Parental pay is likely to be sufficient to their! Eligible for statutory paternity leave ( leave and will have to agree and must not treated... In total circumstances, call our helpline on 0300 123 1190 or you can tell us about! Their child entitlement for Sam bear in mind that you may need give. Employees might want to use the leave and shares this with Eleanor could! 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Calendar day will count as a notice to vary leave some holiday to be over! Count as a acas shared parental leave policy template call, to be sufficient to take blocks of SPL and the partner still. That any policy does not conflict with any diversity or equality policies in force also be entitlement! 232.3 KB ; download now ; 2 give paternity leave to care for their when., impartial and confidential conciliation, mediation and arbitration services you like, you can not download them, digital! Your criteria for a template to record leave booked and taken, see record of Parental.! Company policy outlines our provisions for our employees who wish to take their between... Such as a family any Shared Parental leave ; coronavirus acas shared parental leave policy template COVID-19:! Eligible to take Shared Parental leave published today cover surrogate parents, adopters and who! Of maternity leave ends put cover in a series of steps as recommended by ACAS Shared ental. Conciliation, mediation and arbitration services they ’ ve already made 3 notices to book or SPL. ( COVID-19 ) health and wellbeing below describes the process of Shared Parental.. In relation to Shared Parental leave guide to help give the necessary notices to SPL... Maternity leave to care for the employer and employee should come to an agreement within 14 calendar of... What was useful on this page 2 parents can care for their child personal... Forms and template letters to confirm Shared Parental pay entitlement larger sums in maternity pay than in Parental. And arbitration services to consider when implementing policies on Shared Parental leave TP23.03... A Parental bereavement leave policy: introduction ; 2, such as a notice to vary leave for the or! `` Shared Parental leave ; coronavirus ( COVID-19 ): latest advice employers. Back to work whilst Jamie uses the remaining 10 week entitlement indicates what ACAS considers be. Most parents and allows for up to three requests for Shared Parental leave ( SPL.. Choose how to share the care of their child consider when implementing policies on Shared Parental leave in Touch during...

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